Many people choose to print handouts to give out before / after giving a Business PowerPoint presentation. I will lay a little bet with you that when you print out handouts in black and white, when graphics are involved, they often don’t come out as you would expect.

There’s an easy way to fix this…

From the “view” menu choose “black & white”. This will show you what your hardcopy will look like.

Greyscale toolbar

To alter the way any object will print, simply right click on that object, and then choose the appropriate option. ie. “Black with White Fill”. In PowerPoint 2007 you will also find tone versions in the ribbon toolbar as shown above.

It’s always a good last minute check to make before you distribute your slides. No more saving two versions of a presentation (one for black & white, one for colour). Very handy.